Understanding the Structure of and Developing Methods for Public Records Scheduling in Korea

Abstract

This paper introduces the way in which public institutions in Korea compile and operate records schedules as essential tools. The governmental BRM（Business Reference Model）which definesretention periods for records produced in administrative transactions comprises a basic and vital part of records scheduling. It then acts effectively as a GRS（General Records Schedule）．Public organizations in Korea are required to develop their own comprehensive records schedule based on the BRM in compliance with the Public Records Act as amended in 2007. There have been several projects set up to develop records scheduling for public institutions in Korea. Based on observation of those activities,this paper proposes a methodology for compiling records schedules. It includes a definition of the developing process, a description of detailed tasks and a presentation of useful templates. This article also explores the records schedule of the Presidential Secretariat as a best practice case study and draws important implications from it. That study shows how to deal dynamically with records scheduling in information systems in accordance with the regime established for Korean public−sector records management which has been incorporating rapid changes in response to the developing digital environment.