Study of the Management of Records and Archives in Private Organizations Based on an Analysis of Business Activities

Abstract

This paper presents the methods and strategies needed in order to construct a consistent flow from records management to archives management, based on an analysis of business activities in private organizations, through a case study of the Shibusawa Eiichi Memorial Foundation, and elaborates on the issues in the process. After understanding the context of the organization, a functional analysis of business activities will be carried out. The classification scheme for　the records is derived from this analysis, and the records are transferred to archives after appraisal. The study shows how the outcomes of the analysis are applied in practice and clarifies the points to be considered when identifying functions, implementing appraisal, and providing access. All methods and strategies are evaluated using ISO15489.