Reduction Input Time of Data Using Templates and a Smartphone App

Abstract

　We have established a system that in a short period of time we can accurately input the medical information of patients with ulcerative colitis and Crohn’s disease. This is achieved using a template function of the electronic medical records. Indicator scores of these diseases, such as CDAI (Crohn’s Disease Activity Index), CAI (Clinical activity index) and Mayo score are very complex and time consuming to calculate. To solve this problem, we created specialized template forms characteristic of these diseases and set up scripts to automatically calculate scores based on particular inspection values. Those inspection values being the number of defecations per day and the patient’s subjective condition, abdominal pain and presence of complications for the last seven days. Score calculation is time consuming due to the wide variety these inputs. To solve this problem, we created a smartphone application allowing patients to input personal medical data on an outpatient basis. The smartphone application converts the personal medical data entered into a QR code. By scanning the QR code into the template, data input is completed immediately. This method of template input has greatly shortened input time, decreased input and omission errors caused by manual input.