Creation of an Information Package Based on the OAIS Reference Model for the Long-term Preservation of Digital Materials: A Case Study at the Historiographical Institute of the University of Tokyo

Abstract

This study examines issues in creating Archival Information Packages (AIP) for long-term digital preservation based on the reference model for an Open Archival Information System (OAIS), an international standard. Using the “Management System for Material Images' Digitalization” at the Historiographical Institute of the University of Tokyo as a case study, the system's metadata was mapped to AIP elements. As a result, three key challenges were identified: 1) describing and packaging technical metadata considering preservation plans, workflows, and interoperability; 2) clarifying contextual and historical information for authenticity; and 3) determining the manageable scope of related information. The significance of this study lies in verifying the abstract concept of AIPs through concrete examples and clarifying the challenges that arise in their creation.