Purpose: To describe the implementation and use of a real-time radiotherapy conference system between a university hospital and a regional hospital.
Materials and methods: Remote desktop software was used to share the computer screen (desktop) and to operate the radiotherapy planning system in a regional hospital. Two hospitals were connected by an ADSL (12 Mbps) network. To secure the data, virtual private network (VPN) protocol was used. In the regional hospital, ECLIPSE (Varian Medical system) radiotherapy planning system and a remote desktop server software was installed. In the university hospital, a remote desktop viewer was installed in an Windows based PC; radiotherapy planning system was not installed.
To reveal the usefulness of this system, the time to open a radiotherapy plan, and time to modify the plan were measured using 11 cases.
Results: Sharing the same computer screen between the regional hospital and university hospital enabled real-time and interactive remote radiotherapy conferencing. Eight to 16 seconds was needed to send the computer screen data. Time to open a radiotherapy plan, 6.4±2.5 minutes was needed. To modify the radiation plan, an additional 3.8±1.6 minutes/field was needed. The time to complete the radiotherapy planning, 16±4.7 minutes was needed
Conclusions: Remote radiotherapy conference system using the remote desktop software was a real time, easy to use, low-cost, and useful system. Using the relatively slow network system (ADSL 12 Mbps; up-word speed 512 kbps), the discussion was concluded within 20 minutes for a patient in most cases. We recommend an optical fiber network to reduce time lag.
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