In the Yamashina Institute for Ornithology, we have begun discussion on developing a system that supports our loan activity. In order to learn about loan activities and collection management systems, we visited three natural history museums in the United States: the Museum of Texas Tech University, Denver Museum of Nature & Science, and the University of Colorado Museum of Natural History. The loan procedures generally consist of loan requests and applications from researchers, review and approval by curators, loan contracts between institutions, and transportation of specimens. Specimens on loan are wrapped with acid-free paper and packaged carefully to prevent breakage during transit. In case of specimens preserved in ethanol, they must be transported in compliance with laws governing hazardous substances. Tissue samples are preserved frozen with or without ethanol. Frozen tissues for loans are prepared with great attention to maintaining them at a low temperature during the whole process. Tissue samples are also preserved in lysis buffer, which makes it possible to keep samples at a room temperature. Skeletal specimens are usually cleaned with the aid of dermestid beetles, which potentially can turn into harmful pests. Collection managers monitor collection facilities using insect traps and inspecting visually each collection case on a frequent basis, rather than restricting visitor access to collections as has been implemented at the Yamashina Institute. Live pests are exterminated by freezing instead of fumigations. In museums of the United States, specialization of museum personnel into curators, collection managers and registrars seems to function efficiently, due to a definite role each staff member plays in a museum. Museum professionals have taken advantage of formal school education with a degree in the field of museum studies, which also contributes to a high level of museum management.
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